Directors of Nursing and managers
See what has been recorded today, what still needs attention, and what evidence is ready for review.
Clinical care software for Irish nursing homes
Keep resident care records in one clear place
Clinical helps nurses, healthcare assistants and managers record what happened during the shift, then find it again when they need it — without chasing paper folders or separate systems.
Who it is for
Built for the people who run the home each day
Clinical is written for busy nursing-home teams, not for IT specialists.
Nurses
Open one resident and find notes, assessments, care plans, incidents and follow-up work together.
Healthcare assistants
Record daily care on a workplace tablet or phone during the shift, using a simple PIN.
Product tour
See how Clinical works during a real shift
Real product screens from the ÁitFoirne demonstration home. Screens shown with fictional demonstration data.
1. Management setup
Authorised Clinical managers grant Healthcare Assistant or Nurse access, then the system creates a separate six-digit Care Portal PIN. That PIN is different from the employee’s Time Clock PIN. The home then adds the standard Care Portal shortcut to a workplace tablet or phone.
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Open Clinical from ÁitFoirne DONs and authorised Clinical managers enter Clinical from their normal ÁitFoirne dashboard. -
Grant Care Portal access Management assigns Healthcare Assistant or Nurse access. Each person then receives their own six-digit Care Portal PIN, which is different from the Time Clock PIN. -
Add Care Portal to the device Open the standard Care Portal link on the workplace tablet or phone and add a home-screen shortcut. It is not an App Store or Play Store download. The shortcut still requires workplace confirmation, staff selection and a PIN.
2. Floor workflow
On a shared workplace device, staff confirm they are at the home, select their name and enter their own Care Portal PIN. They then find the resident and record Daily Care. A Nurse can review or follow up another person’s entry. Formal correction approval stays with Clinical governance, not with an ordinary Nurse.
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Confirm workplace location Care Portal asks staff to confirm they are at the workplace before any staff list or PIN pad is shown. -
Select your name, then enter your PIN Staff find their own name on the shared device. The six-digit Care Portal PIN is entered next and is never shown on this screen. -
Record Daily Care Healthcare Assistants and Nurses record the support provided during the shift. Submitted records stay on the resident’s Daily Care list. -
Nurse review and follow-up A Nurse can mark another staff member’s Daily Care as reviewed or ask for follow-up. That is not the same as approving a formal correction.
3. Management review
Authorised Clinical management can refresh Today’s Care and the Resident Day Timeline to review submitted care entries and their recorded times. This is not continuous medical monitoring and it does not stream live updates.
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Today’s Care Authorised managers review submitted Daily Care for the selected Dublin date, including who recorded it and the recorded time. -
Resident Day Timeline The Resident Day Timeline shows one resident’s submitted care through the day, by room, time and role. Refresh the page to see newly submitted entries.
From the floor to the office
How Daily Care reaches Today’s Care
Healthcare Assistants and Nurses record care during the shift. Authorised DON, ADON and Clinical managers can then review what was submitted, by whom and at what recorded time.
Floor staff
Open the Care Portal shortcut
On a workplace tablet or phone. It is a secure web shortcut, not an App Store or Play Store download.
Workplace
Confirm workplace location
Care Portal checks that the device is at the home before any resident list or PIN pad is shown.
Nurse or HCA
Enter the Care Portal PIN
Each authorised Nurse or Healthcare Assistant receives a separate six-digit Care Portal PIN. This is different from the employee’s Time Clock PIN.
Floor staff
Select the resident
Find the person by name or room, then open their Daily Care page.
Floor staff
Record the care and its outcome
For example personal care, meals and drinks, mobility or a comfort check — and whether it was completed.
System
The entry becomes part of Today’s Care
Submitted Daily Care is not silently rewritten. Staff can add a clarification or request a correction.
Manager
Review Today’s Care and the Resident Day Timeline
Authorised Clinical management can refresh Today’s Care and the Resident Day Timeline to review submitted care entries and their recorded times. A recorded concern does not automatically notify someone, so staff must still follow the home’s escalation process.
Resident records
One resident. One place to look.
Instead of notes in one folder, assessments in another and care plans somewhere else, the resident workspace keeps the current picture together.
Resident workspace
Open a resident and see who they are, their room, and the latest care information without switching tools.
Daily notes
Write clear notes after a shift, a family conversation or a change in how the resident is today.
Assessments and care plans
Keep falls, nutrition, skin, mobility and other reviews with goals, actions and review dates.
Observations, risks and incidents
Record observations, known risks, incidents and the follow-up work that should happen next.
Documents
Keep letters, consents and other resident documents with the same resident file.
Follow-up tasks
Give outstanding work a due date so reviews and follow-ups do not depend on memory alone.
Care Portal
Record daily care during the shift
Add the Care Portal shortcut to a shared workplace tablet or phone. Healthcare Assistants and Nurses open it, confirm workplace location, enter their six-digit PIN and record care during the shift.
- It is a secure web portal, not an App Store or Play Store download.
- Adding the shortcut does not remove the PIN or keep anyone signed in.
- Staff can record personal care, meals and drinks, mobility, comfort and other daily care.
- If something is a concern, the record can say so — and staff are still asked to speak to the nurse.
On the floor
Simple enough for a busy shift
Staff do not need a full office login to record care. They confirm they are at the workplace, enter their PIN, and get on with the round.
Each authorised Nurse or Healthcare Assistant receives a separate six-digit Care Portal PIN. This is different from the employee’s Time Clock PIN.
- Confirm you are at the workplace
- Enter your six-digit PIN
- Find the resident and record the care
Records you can trust
Submitted daily care is not quietly changed
Once daily care is submitted, the original record stays. If a detail was wrong, staff add a clarification or ask for a correction.
The first record remains
Staff cannot edit or delete a submitted daily care record. That keeps a clear history of what was written at the time.
Add a clarification
If more detail is needed later, staff can add a note that sits with the original record.
Ask for a correction
If the wrong resident or wrong time was entered, a correction can be requested for a nurse or clinical leader to review.
For managers
See today’s care without standing over the tablet
DONs, ADONs and authorised Clinical managers open Clinical through their normal ÁitFoirne dashboard. From their office, they can review Today’s Care and the resident day timeline to see what staff recorded during the shift and when it was recorded. Refresh the page to see newly submitted entries. This is not live streaming.
Today’s Care
A calm overview of care recorded today, including concerns, late entries and items that still need review.
Resident day timeline
See one resident’s recorded care through the day, so it is easier to notice gaps or changes.
Inspection preparation
Download registers when you need to prepare
Clinical can export Excel registers from the records already in the home. You use those files in your own inspection preparation. ÁitFoirne does not send reports to HIQA for you.
Care plans and reviews
Export active care plans and reviews that are due, so the office is not copying lists by hand.
Risks, wounds and incidents
Pull together falls risks, skin records, open incidents and follow-up tasks from the resident Clinical file.
What Matters to Me
Keep preference profiles with the resident file, and see who still needs one.
How it works
A clearer working day for care and the office
Office
Set up the resident
Add the resident once. Room, contacts and the care file stay with that person.
Floor staff
Record care during the shift
Healthcare assistants and nurses open the Care Portal shortcut, confirm they are at the workplace, enter a PIN, and record the care as it happens.
Nurse
Review what needs attention
Concerns, late entries and correction requests can be reviewed without changing the original record.
Manager
Look at today’s picture
Today’s Care and the resident day timeline show what has been recorded, in one place.
Office
Prepare evidence when asked
Download the registers you need for your own inspection preparation.
Inside Clinical
24 Clinical areas in one place
Daily Care is one part of the working day. The Clinical dashboard also holds the resident file, assessments, care plans, monitoring, risk, appointments and office exports — so the home is not buying a single-purpose Daily Care tool.
Resident file
Resident workspace
One resident file for identity, room and the current Clinical picture.
Daily notes
Shift notes, family conversations and changes in how the resident is today.
Nursing care
Nursing care records and the follow-up work that belongs with them.
Documents
Letters, consents and other resident documents, including expiry checks.
What Matters to Me
Preference profiles kept with the same resident file.
During the shift
Care Portal Daily Care
Healthcare Assistants and Nurses record care on a workplace tablet or phone.
Today’s Care
Authorised managers review what was submitted today, by whom and at what time.
Resident Day Timeline
One resident’s submitted care through the day, by room, time and role.
Assessment and planning
Assessments
Falls, nutrition, skin, mobility and other reviews with due dates.
Care plans
Active care plans, goals, actions and review tracking.
Monitoring
Observations
Vital signs and other clinical observations.
Skin integrity
Skin checks, wounds and dressings.
STOP AND WATCH
Early-warning records when a resident may be becoming unwell.
Clinical tasks
Open follow-up and review work with a due date.
Risk and safety
Incidents
Incidents, complaints and concerns, with follow-up kept on the record.
Risk management
Open risks, including falls and safeguarding, with review dates.
Coordination
Appointments
Scheduled, upcoming and external appointments.
Referrals
Open and urgent clinical referrals.
Specimens and vaccinations
Procedure records and pending results.
Office and access
Reports and Excel exports
Download registers for your own inspection preparation. ÁitFoirne does not send reports to HIQA.
Clinical Access
Grant Healthcare Assistant or Nurse access and a separate Care Portal PIN.
Care Portal Security
Workplace confirmation and PIN controls for the shared device.
Correction approvals
Formal correction review stays with Clinical governance.
Help & Guide
In-app guidance for authorised Clinical users.
Clear limits
What Clinical does not do
Honest software is easier to trust. Clinical is a practical records area for Irish nursing homes. It is not a replacement for professional judgement or a guarantee of inspection outcomes.
- It does not send reports to HIQA, and it does not claim a home is approved or guaranteed to pass inspection.
- Care Portal does not open every part of the resident file. Floor staff see the resident and the daily care they need to record.
- Recording a concern does not notify anyone by itself. Staff still speak to the nurse when something is urgent.
- It is not an emergency system and it does not replace calling the nurse, the GP or emergency services.
Ready to see ÁitFoirne in your home?
Book a short online walk-through tailored to how your nursing home runs today.
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